Privacy statement of the Hubi & Vinciane Foundation

This privacy statement contains all information relating to visits and data collection via the website of the Hubi & Vinciane Foundation –

This statement explains how the data is recorded, processed and used on the website, and whom you can contact if you have any question.

The Foundation Hubi & Vinciane attaches great importance to your privacy and treats your personal information with care. All data collected through our website are obtained on a voluntary basis. The data controllers comply with the Belgian law of December 8, 1992, on the protection of privacy in the processing of personal data, as well as with the GPDR guidelines, the European regulation on the protection of privacy in force since May 25, 2018.

This version was last revised on 01/06/2020.

Data controller

The Hubi & Vinciane Foundation, as a responsible organisation, can be contacted via

  • Post: to the address Kwakkelbosstraat 1, 3360 Bierbeek
  • Phone: +32 (0)496 59 05 77
  • E-mail:

What data do we collect?

In order to provide the best possible service to our customers, we collect the following personal data on our website:

  • Your name and e-mail address if you leave them on our contact form, when subscribing to the newsletter or when registering for an activity. In each communication (newsletter or invitation), you can easily unsubscribe and free of charge.
  • Your address when processing a donation for the creation of a tax certificate
  • Your IP address(es) when you visit our website
  • Information about your activity on our website
  • Your contact details
  • The Internet browser and the type of device with which you visit our site

Why are we collecting this data?

On the one hand, we collect information about you, such as your activity on our website, information about your location and the type of browser and device you use, to enable our website to function properly and ensure its ease of use for you. To do this, we use cookies (see below).

On the other hand, when you contact us or subscribe to our newsletter or participate in an activity, we keep your name and e-mail address to enable us to contact you again.


Cookies are small text files created by your browser. They contain information such as, for example, the visitor’s preferred language thus avoiding the visitor has to re-enter the same information the next time he or she visits the same website. Some cookies help to ensure that a website appears graphically well-arranged, others help to ensure that a web application works properly.

If you wish to block cookies, you can do so through your browser settings. Keep in mind that some graphics may not show correctly, or that you may not be able to use specific applications if you disable cookies.

The Hubi & Vinciane Foundation website uses the following cookies:

  • Functional cookies: they facilitate and personalise your visit to the website and improve your user experience.
  • Analytical cookies (from third parties): they collect information to evaluate and improve the content of our website (for example, Google Analytics cookies).

These cookies collect information about your computer and your visit to our website, such as your IP address, the pages you visit, the browser you use, the sites you have previously visited, geographical data such as your location, your preferred language and the time and duration of your visit.

Who has access to your data?

The Foundation’s employees have access to your data to ensure the smooth running of the organisation and to keep you informed of its activities in Benin.

The Hubi & Vinciane Foundation uses third parties to carry out certain activities, such as the development and hosting of the website. We enter into a processing agreement with these third parties so that your data is treated with the same level of security and confidentiality as we do. If data is damaged or lost due to an error, Fondation Hubi & Vinciane cannot be held responsible. However, we endeavour to resolve this problem in cooperation with this third party in the shortest possible delay.

Personal data will not be passed on to other parties unless required by law or a court decision. All data will be processed within the EU.

How long will your data be stored?

The Hubi & Vinciane Foundation does not keep your personal data longer than is strictly necessary to achieve the purposes for which they are collected.

Your rights

There are a few rights you can invoke as a user.

Inspection/access right
Each user and visitor has the right to request access to and consult his or her information. They can also see how their data is processed.

Right of rectification
The user always has the right to have specific personal data corrected, supplemented or deleted after inspection.

The right to be forgotten
The user has the right to be entirely deleted from all systems and databases.

Right to complain
The user always has the right to lodge a complaint with the Commission for the Protection of Privacy if he or she believes that personal data is collected and processed unlawfully.

If you encounter problems in any of these areas, please contact the Hubi & Vinciane Foundation at The Hubi & Vinciane Foundation cannot process your request without proof of your identity.